Ruby Page

- Function Facts - 

 

 
Booking

You are able to make an inquiry or book online.  Use our Inquiry Form for that. You can also make inquiries by sending us an email for general inquiries at info@rubypage.com. Or call us on 03 9596 2978 or 0415 435 277.
 

Quote

We will send you a quote after you have informed us about:
*the band size you require,
*what the dates and times you would like the band to perform,
*the venue (for any travel/accommodation requirements),
*other details e.g. inside or outside (for PA and lights requirements).
We will always try to tailor our music to your event and your budget.  The more information we have the better we can work this out.  Often we discuss these details with our clients by phone after we've received the initial inquiry.  Our fees are not set in concrete, and we are open to negotiations. Our quote will be an all inclusive fee. There will be no hidden costs. We are GST registered, so we have to add 10% GST. 
 
Contract When we've agreed on the details and fee for the performance, we will reserve the date for you and send you a contract and invoice.  You will receive two copies, of which one should be signed and sent back in the supplied self addressed envelope.
More details are required later, like: special song requests, liaison with the events/venue coordinator (we will normally check out the venue for loading/unloading, band space, etc.), running sheet, etc.
 
Deposit A deposit of 20% is required to secure the booking.
 
Insurance We have a liability insurance covering $ 20.000.000.00.
 

PA system and lights

In most cases we will supply our own PA system and lights.  We have our own 'mngr-sound man', who makes sure that the volume etc. are just right for the venue and for you. This is included in our quote.  You are welcome to use our (radio-) microphone for speeches. We can also record these directly onto CD, if you so require. Our system can also play recorded music before, after or during the breaks.
 
Breaks We will liaise with you (your MC) and the events coordinator about the breaks the band takes. Normally the band will play sets of 45-50 minutes and take breaks of 15-20 minutes in between.  We will discuss this with the events coordinator, caterer and MC, so for instance the band can take a break during speeches.  Suitable recorded background music will be played through the PA system. It would be a good to give the 'mngr-sound man' a copy of the running sheet beforehand.
 
Liaise with the band To simplify the process of co-coordinating breaks, (impromptu-)speeches, formalities, special requests, etc., it is best to give your MC the job of liaising with the 'mngr-sound man'. He is very experienced and will make sure that you don't have to worry about anything.
 
Dancing / Style of music We can help you choose the right songs for the appropriate time during the celebrations; background music while guests are arriving or dining; music for dancing; and songs with special significance. Ruby is very experienced in picking the right tempo at the right time.  We are able to keep a dance floor full and cater for young and old.  The style of music is jazz with Latin and funky feels. Ruby could do the odd pop or rock number on request, but we can recommend other bands that would suit your needs if you are looking for a pop/rock sound.
 
Performing Time The particular time period you've hired the band for is specified in the contract. If you need to vary the times close to the date of the function, you should let us know as soon as possible and we would try to accommodate. Any extension of playing hours may require an extra fee.
 
Payment The fee for the band and the conditions of payment is set out in the contract.  In general, payment is due (minus the deposit you've already paid) a fortnight before the day of the performance. Unless you've made other arrangements, like a direct deposit. It is a good idea to give a clearly labeled envelope for the band to the MC or your events organizer.
 
Power Unless we advise you (in case we perform with the big band, or at a very large venue), the band needs a standard 10 amp power outlet.  We will supply all the necessary leads and power boards.  If the function is not at an established venue, we advise that the band be on a different circuit to avoid power surges and/or overload.
 
Shelter Shelter from sun, rain and wind is essential at outdoor events.
 
Band space The band can generally rearrange themselves to adapt to the space that is available.  Depending on the band size you've hired, the ideal space for a four piece band is about six meters wide and three meters deep.
 
Meals Depending on the performance times, a meal could be required for the musicians.  If so, this will be negotiated with you and is part of the contract.  Most established venues will provide a main course for the band as part of their function packages.
 

Home | Itinerary | Sound clips | Weddings | Functions
Smile | Links | Contact | CDs | Bio | Enquiry Form | Photo Galleries